Panopto transition nears completion; older videos will move to archive by June 30
From: Technology-enhanced Learning and Online Strategies
Virginia Tech’s video platform transition from Kaltura to Panopto is nearing completion. The migration of Kaltura videos to Panopto and the relinking of videos in Canvas and Ensemble are now complete. To stay within contractual storage limits, videos created on or before June 30, 2022, will be moved from active to archived status in Panopto by June 30, 2026.
Video owners will find their active videos in their Panopto “My Folder > Kaltura migrations” folder. Archived videos can be found in their owner’s “Archive” folder (look for the file box icon). As part of the archive rules, videos from June 30, 2019, or older will be deleted beginning in July 2027. This process aligns with the Canvas course retention rules of keeping four active years and four archived years of content.
Every effort was made to move and relink all video content previously stored in Kaltura. A small number of older, unplayed videos and incompatible or corrupted files were not migrated and relinked. If an important video is missing, submit the Locate Missing Kaltura Videos form before access to Kaltura ends on June 30, 2026.
Answers to anticipated questions
Technology-enhanced Learning and Online Strategies (TLOS) has developed answers to some anticipated questions users may have as they learn to use Panopto.
Faculty and staff should log in to Panopto using their Virginia Tech username and passphrase at virginiatech.hosted.panopto.com and confirm their videos have been moved. Only a user’s “owned” videos will be visible in their “Kaltura migrations” or “Archive” (look for the file box icon) folders. Canvas users can also access their videos by selecting the Panopto Video icon in the Canvas global navigation menu.
Student users will access Panopto through Canvas by selecting the Panopto Video icon in the Canvas global navigation menu.
Only videos owned by users were moved to their Panopto “My Folder” during the migration. Users should check their Kaltura list to see whether the missing videos have been shared with them. If users are designated as a co-editor, co-publisher, or co-viewer, the video was migrated to the owner’s Panopto account. Users will need to contact the video owner to regain access to these videos. If the missing video was not shared, see “What should users do if an important video is missing?” below.
Videos created on or before June 30, 2022, have been moved to their owner’s archive folder. These videos can be found through search but will need to be moved to an active status to play. Archived videos may take up to 72 hours to be returned to active status.
Only videos owned by users were moved to their Panopto “My Folder” during the migration. Videos with users designated as a co-editor, co-publisher, or co-viewer were migrated to their owner’s account. Users will need to contact the video owner to regain access to these videos.
If the missing video was created and stored in Kaltura or a Canvas My Media space by May 18, 2026, submit the Locate Missing Kaltura Videos form before access to Kaltura ends on June 30, 2026.
Kaltura videos embedded or linked in Canvas courses have been replaced by the migrated Panopto video. Please note that in places such as Canvas Pages, where videos are relinked, instructors may notice that there are edits made by the “Panopto Linking Tool,” our relinking tool.
A similar process to relink videos embedded in the Ensemble web content management system has been completed.
Users who manage other digital content that embeds or links to Kaltura videos will need to update links to new Panopto versions of those videos on websites, digital documents, or other content management systems. That work should be happening now.
To meet the evolving needs of faculty, staff, and students, Virginia Tech selected Panopto as the university’s new video content management system (VCMS). Panopto is replacing Kaltura and will provide interactive video, lecture capture, streaming media, mobile compatibility, video storage, and integration with other Virginia Tech tools like Canvas and Zoom. Enhanced features include audio descriptions, a video analytics dashboard, and customizable system settings.
Learn more about Panopto:
- Visit the Panopto VCMS Transition page.
- Sign up for Panopto workshops.
- Review the Panopto TLOS Tool Finder pages.
Have questions or concerns regarding Panopto?
- For technical assistance, submit a 4Help incident or call 4Help at 540-231-4357.
- For non-technical assistance, email tlos@vt.edu or request a consultation.
As with all transitions to new tools, some workflows will change now that the move to Panopto is nearly completed. Users should reference the Panopto VCMS Transition page and the Using Panopto at Virginia Tech article as they begin using Panopto for courses and administrative projects.