Microsoft storage changes at Virginia Tech: timeline announced

From: Division of Information Technology

In August 2023, Virginia Tech announced its plans to cap Microsoft storage allocations across the university following Microsoft’s decision to move to a consumption-based storage cost model starting in 2025.

The university is now taking steps to prepare for these Microsoft storage changes, which will affect students, employees, and those retirees who receive Microsoft services. Please be aware of the following dates and changes: 

• Departmental approval is now required for employees to create new Microsoft Teams sites, SharePoint sites, or Groups. This change went into effect Aug. 16, 2024. 
• April 21, 2025 – departmental Microsoft storage plans for employees take effect. Employees will receive a minimum baseline storage amount (25 GB, in most cases) to use within Exchange Online and OneDrive; departments may allocate additional storage for individual employees. Please see the employee information page for details. 
• June 2, 2025 – Microsoft storage caps for students and retirees take effect. Students and retirees will receive 10 GB to use within Exchange Online and OneDrive.
• Also, by June 2, 2025, all Microsoft shared resources (Teams, SharePoint sites, and Groups) must be claimed by a department to remain active. Unclaimed shared resources will no longer be accessible after this date. Starting in February, employees can use the MyCAT Tool to indicate which of their shared resources should be kept and claimed by a department.
• July 14, 2025 – Unclaimed Microsoft shared resources will be deleted.  

More information about these changes can be found at it.vt.edu/projects/microsoft.

For questions or individualized assistance, please contact 4Help IT Support at 4help.vt.edu or by phone at 540-231-4357.